PURPOSE-BUILT FOR UK ACCOUNTING
Accounting & Bookkeeping
For UK accounting firms. Bank statements, invoices, HMRC documents, receipts — processed automatically.
THE CHALLENGE
The reality of running a UK practice today.
SEE IT IN ACTION
Bank statement processing, live.
| Field | Extracted Value | Confidence |
|---|---|---|
| Account Holder | Thompson & Associates Ltd |
98.5%
|
| Sort Code | 40-12-76 |
99.1%
|
| Account Number | 23847156 |
99.1%
|
| Statement Period | 01/03/2026 - 31/03/2026 |
97.8%
|
| Opening Balance | GBP 42,891.34 |
99.4%
|
| Total Credits | GBP 28,450.00 |
98.7%
|
| Total Debits | GBP 19,215.67 |
98.7%
|
| Closing Balance | GBP 52,125.67 |
99.4%
|
| Transactions | 34 extracted |
96.8%
|
Supported banks for statement processing
YOUR OUTPUT
Clean, categorised data. Ready to use.
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Date | Description | Amount | VAT Code | Nominal | Category |
| 2 | 01/03/2026 | HSBC - Client Transfer | GBP 5,000.00 | T9 | 1200 | Bank Transfer |
| 3 | 03/03/2026 | Screwfix - Office Supplies | GBP 47.99 | T1 | 7400 | General Expenses |
| 4 | 05/03/2026 | HMRC - PAYE Payment | GBP 2,341.00 | T9 | 2210 | PAYE Liability |
| 5 | 08/03/2026 | Amazon Web Services | GBP 189.50 | T1 | 7403 | Computer Costs |
| 6 | 12/03/2026 | Xero Subscription | GBP 36.00 | T1 | 7404 | Software |
| 7 | 15/03/2026 | BT Business Broadband | GBP 54.99 | T1 | 7403 | Telephone & Internet |
| 8 | 19/03/2026 | Screwfix - Client Site | GBP 127.44 | T1 | 5000 | Materials |
| 9 | 22/03/2026 | Staff Wages - March | GBP 3,200.00 | T9 | 7100 | Wages |
| 10 | 28/03/2026 | HMRC - VAT Payment | GBP 1,847.50 | T9 | 2201 | VAT Liability |
DOCUMENT INTELLIGENCE
From bank statement to structured ledger.
HSBC
Statement of Account
Account: ****7593
Period: 01/03/2026 – 31/03/2026
| Field | Value | Confidence |
|---|---|---|
| Account Holder | Thompson & Associates Ltd |
98.5%
|
| Sort Code | 40-12-76 |
99.1%
|
| Opening Balance | GBP 42,891.34 |
99.4%
|
| Closing Balance | GBP 52,125.67 |
99.4%
|
| Transactions | 34 extracted |
96.8%
|
| VAT Coded | 34 of 34 |
97.2%
|
CONFIDENCE SCORING
You always know exactly what to trust.
AI Stone doesn’t guess. Every extraction carries a confidence score — at the transaction level, the document level, and the batch level.
High confidence items are processed automatically. Low confidence items are flagged with both outputs shown side by side. Your judgment goes exactly where it’s needed.
Your client data stays in your systems. Full stop.
Not a SaaS platform. Not a shared cloud. Not offshore. A system deployed inside your own infrastructure — so no client financial data ever passes through AI Stone’s servers. Or anyone else’s.
INTEGRATIONS
Pushes clean data directly to your software.
Xero · QuickBooks · Sage · FreeAgent · CSV export for any platform
WHAT AI STONE BUILDS
Automation systems for accounting firms.
Bank Statement Extraction
HSBC, Lloyds, Barclays, NatWest, Santander, TSB, Monzo — transactions extracted, validated, and balanced automatically.
Replaces: line-by-line transaction typing from PDF bank statementsInvoice & Receipt Processing
Supplier invoices and receipts extracted and validated. Net, VAT, and gross checked before anything reaches your software.
Replaces: manual invoice data entry and VAT/gross/net checkingCredit Card Statement Processing
Company card statements processed alongside bank accounts. Every transaction extracted, categorised, and ready for review.
Replaces: separate manual processing of company card transactionsMixed Document Handling
Send everything in one go — unsorted. AI Stone identifies each document type, routes it to the correct extraction process, and flags anything it can’t classify.
Replaces: manually sorting client document batches before processingAuto-Categorisation & VAT Coding
Transactions suggested against UK nominal codes and VAT treatment. Uncertain items flagged for your review — never guessed.
Replaces: manual categorisation against nominal codes and VAT treatmentInvoice & Payment Matching
Bank payments matched to extracted invoices automatically. Confirmed, near-matched, or flagged — nothing goes unaccounted for.
Replaces: manual comparison of bank payments against supplier invoicesBalance Reconciliation
Opening balance plus credits minus debits equals closing balance — verified mathematically, row by row, before anything leaves the system.
Replaces: manual opening-credits-debits-closing verificationSole Trader Transaction Separation
Business and personal transactions split automatically from a single bank account — the most time-consuming sole trader task, done before you open the file.
Replaces: manual personal/business split — the most time-consuming sole trader taskCatch-Up Processing
Twelve months of mixed client documents — statements, invoices, receipts — processed into categorised, reconciled books ready for your sign-off.
Replaces: weeks of manual work to bring a new client’s books up to dateMTD & VAT Return Preparation
Quarterly income and expense summaries prepared from extracted documents — ready for submission through your MTD software. Your team files. AI Stone prepares.
Replaces: manual quarterly income/expense compilation from source documentsYear-End Working Papers
Cash reconciliation, creditors schedule, debtors schedule, and expense analysis — generated automatically once the books are clean.
Replaces: manual preparation of reconciliation schedules and working papersNew Client Onboarding
Historical records from a previous accountant — bank statements, old invoices, prior year data — ingested, structured, and pushed to Xero. Clean books from day one.
Replaces: weeks of manual historical record processingTHE OUTCOME
What changes for your practice.
More clients. Same team.
Your existing staff manage a larger client base — without working longer hours.
Clean books before you open the file.
Extracted, categorised, VAT-coded, and balanced — before your team touches it.
Your team stays in Xero. Or Sage. Or QuickBooks.
No new platform. No migration. The data entry disappears.